2. The original order of the archive. The discriptions by Mr.
J.E. Heeres and Dr. J. de Hullu.
When the archive covering the period 1609-1799 was transferred to
Batavia in 1852, the existing order almost remained unimpaired, wich appears
from the inscriptions and numbers on the covers of several volumes and from
summary list of the old archive, produced in 1852. (Inv.nr. 1938). In this list
the volumes, quires, bound documents and folders were describe invariably as
"bundels" (bundles), arranged in comprehensive series 'resolutions', 'daily
records', incoming and outgoing letters, 'trade books and journals' etc. The
documents written in Japanese characters were arranged seperately in
chronological order. The same was done with the papers of the years 1800-1842,
wich remained at the factory for the time being.
Mr. J.E. Heeres has left these arrangements unaltered for the most
part in his discription of the archive of 1888/1889. He split up the big series
'incoming and outgoining letters' in incoming and drafts("minuten") of outgoing
letters, "letters of the High Government to various out-posts", etc. according
to the principle of provenance, while he described the mixed-up documents from
the archive of the High Government of Batavia as: "incoming drafts of letters"
("ingekomen minuutbrieven") or: "duplicates of letters received from Japan" The
sequence of papers from 1800 till 1842 has been left intact by Heeres, just as
was the case with the group of documents written in Japanese, the account of
the factory, etc.
The second part of the archive, (1843-1860), received at the
General State Archives in 1909, was described by Dr. J. de Hullu in 1910. He
made a division into the archive of the Opperhoofd, the secret archive, etc.,
and removed the account books, - formely arranged as annexes to the drafts of
outgoining despatches - to separate series concerning trade. This
classification has not been done very consistently, the accounts being
dispersed through-out the inventory.