5. Entries and expedients for the use of the archive.
In a number of cases, tables of contents ('tafels'), post-books
('agenda's') and indexes ('indices'; 'klappers') are extant in the volumes of
resolutions, daily records, letters and reports, wich is mentioned ia a note to
the item concerned. Inv. nrs. 356-425 and 503-528 contain lists of incoming and
outgoing letters and annexes, often not in accordance with the actual contents
of the volumes. Inv. nr. 52 is a loose reportory ('repertorium') with an index
('klapper') on orders from Gentlemen Seventeen and Goverenor-General and
Council. Such repertories, pratly proceeding from the Deshima-archive, are to
be found in the archive-H.R.B. (Cf. Part F). Inv.nr. 1572 contains a very
concise and inaccurate summary of the documents presented at Deshima in 1826,
with some notes about the volumes then missing. Inv.nr. 1938 gives a complete
summary of the documents , transferred from Deshima in 1852, wereas inv. nr.
1688 is a detailed inventory of the secret archive.
The article by T. Itazawa includes a name-list of the
Opperhoofden, with the dates of the daily records produced during their term in
office, covering the period 1631-1860. M. Kanai in his contribution on Donker
Curtis not only deals with the transfer of the Deshima archive to the
Netherlands but gives also a survey of Dutch archival sources relating to
Japan, and of Dutch archival management and institutions.
At the Historiographical Institute (Shiryo Hensan-jo) of the
University of Tokyo a series of volumes about historical documents relating to
Japan in foreign countries is in the course of production; five volumes wil be
dedicated to the documents about Japan, Formosa and China, reposing is the
General State Archives. Volume I, part I of these five has appeard already in
1963. This volume contains a detailed survey of the Deshima-archive as far as
it was transferred to Batavia in 1852. (1614-1800, with the daily records
extending to 1831). The items were mentioned in the order, adopted by Heeres in
his ms.-inventory, (Cf. par. 10), with a discriptive list of each item added.
The survey is partly in Dutch (caption titles being copied from the documents),
partly in English. The portfolio-numbers of 'Heeres' inventory are mentioned
also. Therefor to facilitate the use of the present inventory together with the
survey, a concordance of inventory-numbers and portfolio-numbers has been given
here-after. The former numeration of the docoments from 1843-1860 (inventory by
Dr. J. de Hullu) is placed between brackets.